Charitable Gaming Event Licences

You must comply with the terms and conditions set by the LGA to maintain your charitable gaming event licence in good standing. Please click below to read the information bulletin sent to Manitoba charities in March 2014 and for answers to common questions about complying with your licence.

Information Bulletin: Manitoba Charities

Please click on the following links for other forms you may have to submit after your charitable gaming event has been licensed:

Licence amendment

Texas hold’em poker tournament amendment

How do I make changes to my licence?

If you need to make changes to your licence, please complete and submit an amendment request form for review and approval by the LGA. The form must be signed by a member of your organization currently on file with the LGA.

Licence Amendment

Changes cannot be implemented until you have received approval from the LGA.  It takes two to four weeks to process amendments.

Do I have to submit financial reports?

Charitable gaming event licensees that expect to generate more than $10,000 in gross revenue are required to submit financial reports to the LGA. The LGA sets reporting requirements at the time of your approval and your approval letter will state if and when your report(s) are required. Please click here for more information about financial reporting.

I don’t want to fill out paper reports. Can I submit my financial reports electronically?

Yes! We encourage licensees to use our electronic reporting tool to submit financial reports. The electronic reporting tool is a user-friendly Microsoft Excel file that looks just like our paper financial report forms, yet is simpler and faster to complete. Please click here for more information about electronic reporting.

What happens during an inspection?

The LGA inspects gaming events to ensure that licensees are in compliance with the terms and conditions of their licences.

The inspector may ask in advance that certain documents and information be ready for inspection. This may include the nightly event sheets, bank statements, cancelled cheques, deposit books, bingo/breakopen product, winners’ lists and training certificates.

Among other things, an inspector may do the following during an inspection:

  • Raffle: ensure all raffle draws are open to all ticket holders; verify all raffle equipment is in good working order; review seller control and tracking mechanism records and ensure adequate controls are in place; and ensure that each eligible raffle ticket drawn for a lesser prize is returned to the draw drum to be eligible for the main prize
  • Bingo and breakopen: verify that event is happening at the date, time and location specified on      licence; ensure bingo balls are displayed prior to play; make sure that procedures for awarding prizes are followed; inspect financial and inventory records; and determine that no other unapproved games are being held at the event
  • Media bingo: obtain a copy of the organization’s current media bingo game program to compare      to the one on file; verify master control books are used at the licensed event; document announcements made for prizes, accumulator prize values and consolation prizes; and ensure the licensed organization collects all winning media bingo cards from the players prior to awarding prize(s)
  • Texas hold’em poker tournament: verify that pre-registered participants are listed on registration forms; note whether gaming tables area is separated or divided off from non-gaming spectator area of venue; randomly inspect playing cards for any chipped, marked or unusable cards; and ensure the dealer button starts with the player to the left of the dealer
  • Sports draft: review sports draft ticket distribution and cash handling procedures with the      licensed organization; ensure any promotional sports draft tickets are entered into the application draw(s); verify how sports draft workers are paid; and recount sold sports draft tickets
  • Calcutta auction: ensure the event is open to the general public; verify that prizes and order of      payout for the event are posted prior to event; check that all winners’ information is properly recorded; and verify that the total prize pool conforms to the minimum as per the terms and conditions
  • Monte Carlo: note if event is operating in a liquor permitted area; ensure approved Monte Carlo house rules are posted; verify that no player handles, alters or withdraws a losing bet and that the dealer collects all losing bets; count the Monte Carlo event float to ensure all money is accounted for; and note other cash expenses paid out at the event
  • Midway: determine the number of days the midway is operating at the specific event location;      ensure all games operating at the event(s) are as per the approved licence application; verify that all prizes awarded are less than $500 in value; and determine if persons under the age of 18 years are allowed to play the games of chance or mixed chance and skill

How do I appeal a decision or order from the LGA?

Please click here for more information about our appeal process.

Questions?

Please email our Gaming Licence Department or contact us at 204-954-9400 or toll-free at 1-800-782-0363 with any other questions about your charitable gaming event licence.